General Task One: Letter

Question You have applied for and been accepted on an English course in the UK.  You are now unable to take the course.  Write a letter to the principal of the school:

• saying that you cannot come
• explaining the reason why
• asking for a refund/new date

Answer

Dear Mr Jones

I am writing regarding my place to study English at English Summer Schools in Brighton next month.  

I am afraid that I am unable to attend the course at this time. I am very sorry about this.  A close member of the family has suddenly become ill and for this reason, I am required to stay at home for the next three months to take care of her. Unfortunately, I am the only person able to do this.

Could I possibly postpone my course until later this year, for example, October or November? I am very keen to improve my English and also to spend some time learning about British culture and therefore, I would be very grateful if you could consider my request.

If it is not possible to postpone it, is there any possibility of a refund an all or part of the cost of the course?

Thank you for your understanding. 

I look forward to hearing from you.

Best regards